Copying Rules for Workplaces
Last updated: 10/22/2015

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Who is allowed to make copies


Employees and other persons with another special connection with the organization
Employees of the organization and other persons with another special connection with the organization are allowed to copy, such as contractors, consultants, members and members of the institutions of the organization.
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What may be reproduced



Swedish and non-Swedish works
It is permissible to copy literary works, works of art and photographs, and compilations such as catalogues, tables and other similar Swedish and non-Swedish works, e.g. from books, scientific articles, newspapers, digital publications, websites and more.
Audio and moving images are not covered
The licence does not cover the right to copy (record, download etc.) moving images, recorded works for example radio and TV-programmes, YouTube clips, films, audio files, recorded music, computer games and computer programmes. This requires separate agreements.
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How you may copy



Analogue and digital reproduction
It is permitted to copy works digitally and analogue and use the material for internal information and for internal training arranged by the licensee.
Make copies for example by
  • Downloading
  • Printing out
  • Scanning
  • Photocopying
  • Reproducing for slide presentation, e.g. PowerPoint
  • Saving copies in digital form, e.g. on the organization’s closed network, on a USB, etc.
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How you may share



Share digital and analogue
Copied material may be shared digitally and analogue between employees of the organization and other persons with another special connection with the organization.
Share for example by
  • Transferring digital copies, e.g. by email or via the organizations’ closed network
  • Projecting and displaying on screen
  • Distributing photocopies and printouts within the organization
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How much you may copy and share



Digital – Corresponding to 15 A4 pages
It is permitted to copy and share corresponding to 15 A4 pages from one and the same digital source, e.g. a website or other digital publication. However, if a certain limited section such as a chapter or an article needs to be copied and the section exceeds the limitation, the whole section may be copied.
Photocopy and Scan – 15 % / 15 pages
It is permitted to copy and share according to the 15/15 rule from a paper original. It means that you can copy up to 15 percent of the number of pages from the same publication, but not more than 15 pages. Out of a book comprising 100 pages, you can copy up to 15 pages. Out of a book comprising 50 pages you can copy 8 pages (7½ pages count up to a full page).
However, if a certain limited section such as a chapter or an article needs to be copied and the section exceeds the limitation, the whole section may be copied.
Material on open websites
It is permissible to copy material on open websites without restriction unless the material was placed on the internet unlawfully.
Number of copies
As many copies as are required to meet the need for information within the organization may be produced.
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How the copies may be used



For internal information
The copied material may be used to meet the need for information within the organization and for internal training arranged by the licensee.
This means that the copies may be made available to employees of the organization and to other persons with another special connection with the organization, such as contractors, consultants, members and members of the institutions of the organization.

Not for external communication and training

Use outside the organization, such as for external information and advertising, public relations, sales and other marketing, is not permitted. The copies cannot be used public on the organization´s open website or similar.
Copying in the manner of a publishing company is not permitted. Use of copies in a publication that appears as an independent product with its own name, editor, etc. is thus not permitted even if the publication is only made available internally.
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It is not permissible to copy and share certain material



Computer Programs and Computer Games
It is not permissible to reproduce and share computer programs and computer games.
Audio and moving images is not covered
The licence does not cover the right to copy (record, download etc.) moving images, recorded works for example radio and TV-programmes, YouTube clips, films, audio files, recorded music, computer games and computer programmes. This requires separate agreements.
Musical work
Musical works may not be copied under the agreement.
If a rights holder has filed a prohibition
If a rights holder has filed a prohibition against reproduction and making available, the extended collective licence does not apply. Works covered by a prohibition may not be reproduced under the Workplace Agreement.
Only rights holders that are not members of an organization representing a substantial number of authors of a certain type of works which are used in Sweden within the specified field may file a prohibition according to the Copyright Act.
If the organization has entered into other agreements
If the organization has entered into other agreement that governs how digitally stored works may be reproduced and used, the terms of such agreement shall prevail.
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Remember to quote name and source!



The author's moral rights are to be respected. Therefore, the author's name and the photographer's name shall be shown in an appropriate way on or in conjunction with the reproduced material. Read more about the author's moral rights in the Copyright Act.
Even the source from where the material was reproduced shall be shown on or in conjunction with the reproduced material.
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When you need to copy and share more than the agreement allows



If you want to copy or share more or in any other way than is covered by the licence, permission is required from those who own the copyright to the material.
A rights holder is everyone who owns rights to the material. For a book, it may be a matter of getting permission from one or more authors, translators, publishers, visual creators and others – they are all rights holders to the book.
If the publication is out of print
You are not allowed to reproduce without permission because a particular edition no longer is commercially available or no longer is issued.
In that case you need permission from the author, and/or, the publisher before any reproduction can be made, otherwise one runs the risk making a copyright infringement.
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If the licensing rules are not followed



Reproducing and sharing material in any other way than is covered by the licence is an infringement of the author´s exclusive rights.
Infringement of the author´s rights may lead to criminal penalties and the payment of damages. Read more about copyright infringement.
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